Meeting documents

Policy and Resources Scrutiny Committee
Thursday, 29th January, 2015 6.30 pm

Grants Strategy WP Minutes

Date:
Wednesday, 17th December, 2014
Time:
6.00 p.m.
Place:
Committee Room 4, Civic 1, Civic Campus, Southend
 

Attendance Details

ItemDescriptionResolution
Part I
1 Apologies and substitutions.
 Apologies for absence were received from Councillors B Ayling, C J Endersby, A E Holland (Substitute: Councillor Folkard), J L Lamb (Substitute Councillor Robertson) and G E Longley (Substitute: Councillor Betson).
2 Declarations of interest.
 The following interests were declared at the meeting:

(a) Councillor Folkard - SAVS Application (Outcome 8) and YMCA Application (Outcome 8) - Non-pecuniary interests: Members of the presenting teams for both applications are known to him;

(b) Councillor Gilbert - SAVS Application (Outcome 8) - Disqualifying non-pecuniary interest - Non-voting Board Member of SAVS (withdrew).
3 Appointment of Chairman for Part of the Meeting
 Resolved:

That Councillor Habermel be appointed Chairman for Agenda Item 4 (Commissioning Presentations) and the consideration of Outcome 8.

(COUNCILLOR HABERMEL IN THE CHAIR)
Part II(Confidential)
4 Commissioning Presentations
 (a) Presentation 1 - SAVS - Outcome 8

The Working Party received a presentation from the SAVS

The Working Party asked a number of questions which were responded to by the applicants. The Working Party then discussed the application in private session in more detail.

(b) Presentation 2 - YMCA- Outcome 8

The Working Party received a presentation from YMCA

The Working Party asked a number of questions which were responded to by the applicants. The Working Party then discussed the application in private session in more detail.
5 Members' Decision Time
 The Members considered the applications for Outcome 8 and made an indicative decision on whether the applications merited funding.
6 Community Commissioning Programme 2015 - Recommendations
Business for item 6
Resolved:

That Cabinet be recommended, subject to the approval of the budget:

1. That the following groups be commissioned for 3 year funding agreements to deliver the outcomes listed below for the amounts detailed from the main grants budget:

(a) Outcome 1 (To provide support to those who are homeless, long-term homeless or at risk of being homeless or in dire circumstances, that develops self-sufficiency and independence): HARP - £159,050;

(b) Outcome 2 (To provide good quality, easily accessible and legally based advice and support services): CAB - £211,050;


(c) Outcome 3 (To provide effective and robust positive opportunities for routes back into work for vulnerable and disadvantaged young people aged 16-25 years): SUCET - £21,420;

(d) Outcome 4 (To provide over 60s with positive opportunities to stay independent and active): Age Concern - £37,080;

(e) Outcome 5 (To provide effective and robust positive opportunities for vulnerable and disadvantaged people aged 25+ years to stay active in the community): Southend Mencap - £30,003;

(f) Outcome 6 (To provide community based support to those who are victims of domestic abuse and its effects): SOSDAP - £17,510;

(g) Outcome 7 (Centre supporting voluntary action; an independent support and development organisation set up to champion, support and strengthen local charities, voluntary and community groups): SAVS - £84,460;

(h) Outcome 8 (To promote and encourage meaningful volunteering across the Borough): SAVS - £25,750.

2. That an additional award be made in respect of Outcome 3 to the Southend YMCA in the sum of £20,000 for an initial period of 1 year.

3. That an additional award be made in respect of Outcome 4 to SUCET in the sum of £8,404 towards the Senior Shrimpers Fit for Life Café for an initial period of 1 year to enable discussions for partnership working with Age Concern.

4. That the remaining balance of the main grants budget be retained for in-year grants and any awards be delegated to the Chief Executive & Town Clerk in consultation with the Chairman of the Working Party.
18.00/20.40

Attendance Details

Present:
Councillor I D Gilbert (Chairman)
Councillors M A Betson*, L D Burling (Part), N J Folkard*, S J Habermel, I T Robertson*
(* Substitute in accordance with Council Procedure Rule 31)
In attendance:
L Eddy, K Clarke, and T Row

Business

ItemBusiness
6The Working Party discussed the presentations that had been received from a range of organisations at meetings of the Working Party that had taken place on 8th, 9th, 15th and 17th December 2014 as part of their application for the award of voluntary sector funding from the main grants budget through the Council's Community Commissioning process in respect of the outcomes 1 to 8

The Working Party had been afforded the opportunity to ask each applicant a series of preset questions, the answers to which were used to contribute to the overall rating of the applications and to assist in the determination between competing bids. Members of the Working Party also took the opportunity to ask questions to clarify points in the presentations and their bids.

A summary of each of the bids had been circulated to each Member of the Working Party prior to the presentations.

It was noted that the recommendations for funding would be considered by Cabinet at its meeting on 20th January 2015 and would subject to the approval of the budget.

 

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